New York Payroll Compliance - How Does NYWTPA Affect You?

In April 2011, the New York Wage Theft Protection Act went into effect. This new law requires additional notice and record keeping requirements from New York employers. The law will mean additional time and paperwork from all New York employers in the form of written notice to be signed by the employee. Employees are to be provided with a separate written notice of pay rate, pay day, basis of pay rate, pay frequency and any types of allowances at the time of hire. Distribution of Notices requesting the employee's signature will also be required, if there is a change in position or decrease in pay, and annually between January 1st and February 1st. Notices are to be provided in English and the employee's primary language, if published by the State of New York. Employers are required to keep these signed notices for six years.

Employers who do not provide the proper wage notices can be fined $50/week per employee and could be subject to criminal penalties.

With the growing complexity of New York requirements, CIC Plus has created a solution to streamline this entire process which includes multilingual capability. This solution saves employers time, money and the worry of penalties for non-compliance. Read more about CIC Plus' New York Wage Theft Protection Act Solution >>

PA Act 32: Is Your Company Ready for January 1st?

The Centre Daily Times has a good article on the impact of PA Act 32's new requirements on affected companies:

http://www.centredaily.com/2011/10/19/2955225/small-businesses-wrestle-with.html

These new demands are creating an increased workload for employers as they scramble to make sure their forms and databases are compliant for the January 1st deadline. Employers that are not in compliance will be fined. So, don't wait until the last minute to get your questions about PA Act 32 answered. We have two great solutions that can help streamline the process and help you be ready. Contact us to learn more about PA Act 32 and how we can help.

Grand Rapids Expects to Save $114,000 with Paperless Pay

Another example of paperless pay cost savings. Grand Rapids reported that they are transitioning 1,100 employees to paperless pay. With check printing costs of about $4 each per pay period, the expected savings are about $114,000.

Sometimes the hardest step is just deciding. If you are still weighing the impact of paperless pay for your company, we invite you to read how easy the process is in a real life paperless pay case study. You can get an estimate of your cost savings with our 'online pay stub savings calculator'.

Employees Embrace Online Pay Stubs

According to the results from a 2011 survey called "Getting Paid in America" conducted by the American Payroll Association (APA), the majority of America's employees prefer online pay stub technology. 73% responded that they would either like to have it or already do. Another 18% said they were open either way and only 9% said they would not like such a program.

According to Dan Maddux, Executive Director of the APA, “Our survey shows that employees overwhelmingly prefer the convenience and safety of electronic payment methods.”

If you'd like to find out more about online pay stub technology and how it can benefit your company, contact us with your questions or to set up a demonstration of the service.

Paperless Pay Case Study

So you have been thinking about going paperless with your pay stubs, but you still aren't sure you want to make the switch. It would help if you could find a company that had already made the transition to paperless and see how it worked for them. Read our paperless pay case study to see a real life example of a client's transition to online pay stubs and the valuable money and time savings they received.

Henderson Saves $20k with Paperless Pay

I know we keep touting the dollars (and time) that can be saved by using a paperless system, so it's nice to hear it from other sources too. This article on the Fox news site talks about how the city of Henderson, NV just saved $20,000 in operating costs by switching to an online pay stub system with their employees. Way to go green Henderson!

PA Act 32 Compliance - A New Solution

We’ve just announced a new solution for PA Act 32. If you have employees in Pennsylvania, this may be of interest.

We have at least three options to help you with compliance.

1. Electronic - Leverage your existing paperlessemployee.com website and manage a totally electronic solution to the new residency forms.

2. Data file only - Upload an encrypted, employee residential work location spreadsheet (please see attached) and we'll append the PSD codes and rates for each address. We'll give you signature ready PDF copies for you to mail to employees.

3. Data with employee paper output - Same as #2, but we'll manage the print and distribution to your employees so they can return to you accurately completed forms. Give us a return envelope and we can insert that for you too!

Why You Should Start Planning for Year End Now

For many companies, January and February are a rough couple of months of extra hours, data scrubbing and rescrubbing, phone calls about when W-2s will be ready, last minute adjustments to get all the necessary tax documentation into their employees’ hands, and then more phone calls for missing W-2s after they’ve been mailed. I am sure the last thing you want to think about after having gone through some of those headaches is year-end for next year. However, what if you could save hours and hours of labor and reduce costs and headaches all at the same time? With the year-end rush still fresh on your mind and the tufts of hair you pulled still in your hand, now is the perfect time to be pro-active and find another solution before year-end rolls around and you are in the same place again.

We know it works, but why don’t we let our customers tell you instead:

“Who hasn’t been in the situation where you have said, “If you want something right, you need to do it yourself.” This is one situation where that doesn’t hold true. The staff at CIC Plus has simplified the headaches that occur at year-end.”

Industry: PEO

“Our employees raved about the electronic delivery of their Form W-2 and the quick and easy reprints. I love the service as it saves me money in postage and administrative staff no longer spending time processing reprints. It’s a great product.”

Industry: Building Materials

Want more examples? View More Client Success Stories >>

We would love to help you solve some of your year-end headaches. Now is the perfect time to get started. With a brand new year in front of you, you can act now and begin employee registrations for electronic W-2s all year long. Let us help you save money, time and reduce errors so that next year you’ll be thinking about that vacation in some sunny spot instead of year-end document hassles.

Learn more about year-end solutions, online w-2, and online W-4s and e-forms to help your business.

Contact us today: 847-677-9800 or Email

Online Pay Stub Savings Calculator

A 2002 Nacha/Celent Report states that the average cost to produce a pay sub was $1.85. CIC Plus has created an online pay stub savings calculator to help you calculate the potential savings for your business when you use our online pay stub service.

Using online pay stub services, employers can eliminate the cost of printing and mailing pay stubs and save time for HR staff and employees. An added benefit is that you will be helping the environment by reducing paper waste. With businesses looking for ways to cut costs, this is a great option for saving as much as 85% on pay stub costs.

Try out the online pay stub savings calculator to see how much you could potentially save.